How do I know the numbers match my own records?

Revenue is reconciled month by month against your accounting system's own P&L report, and you can see the result on the dashboard. For profit, the dashboard reads your accounting system's report directly rather than rebuilding it, because the transaction view leaves out things like payroll and accruals.

Does this ever lead to a retainer? If so, how does that transition work?

Usually, yes. Once everything is caught up, compliant, and on software, most clients convert to a monthly retainer. This is a smooth transition, because by then we already hold the full context and history of the business since inception. We can run it two ways: catch-up first, then convert; or run the retainer concurrently, keeping everything compliant from the day we meet you while we clear the backlog in the background so nothing urgent is held up. And retainer clients can always request once-off or ad-hoc work, scoped and invoiced separately.

002

Catch-Up / Once-Off Compliance

A quick, once-off check on your compliance and submissions.

Who typically needs this?

This service is for founder-led businesses that are scaling and want the business to run properly.

Many founders put compliance off, believing they're 'too small for SARS' or that it can wait until they're profitable. But once the business starts making money and hiring staff, compliance becomes critical.

We ensure:

Every transaction since inception is captured and reconciled in accounting software, instead of living on bank statements and spreadsheets
Your payroll history is brought in line with SARS: outstanding EMP201s and EMP501 reconciliations submitted, so what SARS has on record matches what you actually paid your team
Annual financial statements are compiled for every outstanding year, supporting the income tax returns behind them
Your eFiling profile is compliant: tax types activated, every outstanding return filed, and interest and penalties managed
Your CIPC record is current, including annual returns and beneficial ownership declarations

We also handle standalone tax structuring and independent reviews for companies that compile their own financial statements.

What does this cover?

A once-off catch-up gets every part of your finance function back in good standing.

Accounting

All transactions captured and reconciled onto accounting software (we mainly use Xero), across the full incorporated history of the business.

SARS

Activating or registering your eFiling profile, bringing every submission up to date, and managing any interest and penalties that have accrued.

Financial statements

Compiling the annual financial statements needed to support your income tax returns.

CIPC

Clearing outstanding annual returns and beneficial ownership declarations.

Tax structuring (higher-level)

Drafting the contracts and transactions needed to put a tax-optimised structure in place.

Independent reviews

Perfect for companies that compile their own financial statements and just need an independent review.

Remember, even if your business runs on project-based revenue each month, compliance checking can help manage monthly cash flow, as services to catch-up a lot of outstanding compliance, bears a higher cost.

What are the major compliance obligations for South African businesses?

The Process

Isolated Vanilla Timeline

Step 1

Discovery Call

We understand the need: how many years are outstanding, and what's already in place (a registered rep on eFiling, activated tax types, CIPC annual returns and beneficial ownership declarations).

Step 2

Scoping

We build a full picture of what you have and what's missing.

Step 3

Quote

Our quote is scoped to the actual work.

Step 4

Execution

If you're starting from scratch, we will require your CIPC incorporation documents and bank statements from inception.

Then we will:

• Capture everything on Xero
• Compile the financial reports for your tax returns
• Get your SARS profile up to date
• Manage any interest and penalties

The Benefits

We do this while making sure your CIPC record is current.
Once we're done, you'll have: 

Accounting software with every transaction neatly reconciled across your full trading history
A SARS-compliant profile
A CIPC-compliant profile
A company ready to scale

How long does this take?

Depending on the size of the business and complexity of
the backlog, this process takes between one and two
months.

While our busy seasons are February and August for
provisional tax, we'll always try to accommodate urgent
needs.

Scale a SARS-compliant business starting today

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Common Questions

Frequently Asked Questions

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